Business Process Management and corporate governance
Business Process Management and corporate governance Linkedin Youtube Facebook Instagram A company is a group of people with a common
luis.chicaiza
2023-05-05
Dexon BPM
The business modelling tool is a functionality usually associated to the Business Process Management solutions (BPMS). This tool allows a design of processes, and this happens before they get to a concrete development, so we can know where can be interferences or problems, thanks to the possibility of making simulations of the operation. What are the advantages of using a process modeler for a company?
Every process has a set of weak spots that can be foreseen and this would save lots of time and money to the company. In order to see them before the get manifested and impact the development of the operation, the process modeler is essential, for it gives a general perspective on how the activities are going to be developed, who will be the people in charge, what are the times of reaction, etc. In such a way that we should be able to see the circumstances in which the proceedings can eventually present issues; for instance, when various of the people in charge are attending the same task at the same time, or if there are activities with the same level of priority and they need to be organized with a better detail. Thus, we can stablish a contingency plan to face these problems.
Any BPM exercise requires a thorough process map. This is required to help users better understand their current processes and begin analysis and discussions of how those processes work and can be made better. Both drawing tools offer tutorials and basic templates to make the initial creation of a process map especially easy on new users. The tools enable web publishing to share a completed process map within the company to raise everybody’s knowledge level of how the day-to-day business is run. (bptrends.com)
Most of the times, entities get stuck for they stop perceiving the possibilities they have for improving activities or for including new activities that can give more value to the products they offer. This happens because we only put attention to the immediate activity and to solve the problems that arise at each moment. With process modeler, people in charge can get a wider panoramic of the operation and begin to perceive new optimization possibilities of the processes, or detect time that is being wasted and that can be used with new operations or for improving the circumstances of the team.
Usually, when a software solution for a business is implemented, it has some characteristics that can be rigid for the necessities of whom is going to use it. With a process modeler it is possible to establish with total clarity which are the true needs of the company and know how the software tool can be adapted in the best way to those necessities. With a previous design of processes, we can get to see variables such as the people involved, required times, priorities, activities permission, etc., for the solution to be adapted.
If a company performs different processes and the complexity in each one is also considerable, it requires a strategic planning that has to be much more adequate, most of all in relation to the way in which the simultaneous processes are going to be articulated between them. For that reason, a process modeler is essential, mainly regarding the possibility of running simulations of the operation:
Little is accomplished if you identify inefficiencies and make a change hoping for improvement, but find the time and resources required to complete the new process remain about the same as the old. By running anticipated changes through a process simulation, you can figure this out before taking the time to re-train staff and try out the updated process. You can better predict and plan the amount of time and resources that will be needed to complete the new version of the process, leading to better preparation and less waste. (bptrends.com)
When failures are detected but there is no process modeling, it is hard to fix them appropriately. However, with this tool it is possible to generate the required change for improving the process design and then introduce it gradually and strategically in the operation, without a significant alteration. Thus, the continual improvement process is really consistent and allows a clear planning that can bring the concrete results in the specified deadline. This is aligned with the philosophy that states that only what can be measured can be improved, for numbers help to stablish the goals to be accomplished.
Dexon BPM solution has all these functionalities and gives to the users a great easiness for using it. It is a fast solution, easy to implement and to adapt to the processes in the organization, and it integrates all the tasks that are performed in the company. In this way, our customers are supported by the certainty of having adequate process that work in best way for achieving the stablished goals.
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